Power Automate in office work
About course
Training as part of the series: Group work tools in office applications.
The training introduces the basics of group work using the Power Automate platform. Participants will learn how to automate everyday office processes and how to build workflows that improve team collaboration, save time, and reduce errors. It is designed for those who want to improve operational activities without the need for programming. The course offers a practical approach, clear examples, and starter guidelines.
Learning outcomes
- Social/organizational competencesThe participant plans and communicates automations with the team, assessing their impact on processes and security. They document flows (purpose, data sources, owners, contact) and propose further development or refactoring.
- Ability to initiate flow and create projectsThe participant can run a workflow from a template (Forms → SharePoint/Teams/Outlook), configure parameters, and perform end-to-end testing. The participant can design a simple "office" process from scratch (data sources, conditions, branches, loops), using Copilot or other AI to generate steps/expressions. The participant can apply basic data operations.
- Ability to apply basic data operationsThe participant is able to apply basic data operations (e.g. date formatting, converting content from the M365 application to HTML, combining content, extracting fields from responses).
- Power Automate Knowledge in the M365 EcosystemThe participant understands the place of Power Automate (PA) in the M365 ecosystem and Copilot's role in flow design (flow types, triggers, actions, connectors). The participant understands the basics of application and service integration (Forms, SharePoint, Teams, Outlook) and the permissions/security model (connections, owners, sharing).
- Knowledge of good practices in PAPermissions/security (connections, owners, sharing). The participant can characterize the workflow lifecycle: creation → testing → publishing → monitoring → modifications → export/import/backup. The participant can identify best practices: versioning, error handling, content ergonomics (HTML in emails), compliance, and risk mitigation.
Who is it for?
Administrative staff Management personnel Researchers and academic staff Anyone who wants to improve their work and collaborate more effectively in a team
Program
What is Power Automate? An overview of the platform and ways of working with flows, including support from Copilot.
You will learn to identify flow types, choose the right scenario, and launch your first automations with the help of Copilot.
- Purpose and capabilities of Power Automate – interface and execution
- Application and service integration, types of flows
- Microsoft Copilot: creating flows and configuring actions with Copilot’s support
- Overview of ready-made templates and scenarios
- 15-minute break at the end of the module
Quickly launch automation based on ready-made templates.
You will configure a form, select a template, run and test the flow by making simple changes.
- Data preparation: MS Forms form,
- Flow construction from the selected template,
- Testing and basic modifications,
- 30-minute break at the end of the module.
Independent design of a workflow tailored to business needs.
You will build a complete end-to-end process: from preparing data sources to testing and basic error diagnostics.
- Setting up the environment: team in MS Teams → SharePoint site,
- Creating content: list/form on SharePoint,
- Step-by-step workflow construction; testing and error handling,
- 15-minute break at the end of the module.
Managing the Flow Lifecycle and Secure Operations in an Organizational Environment
You will learn how to export, import, and share flows, monitor their history, troubleshoot common issues, and apply fixes.
- Backup, sending/sharing, export (ZIP, identifier), and import
- Modifying existing flows; best practices, security, and permissions
- Run history, monitoring, common errors, Q&A
Instructors
Dominik Glazer
Rules and organization
Recruitment requirements
Error Adults aged 18-64
Rules
Warning The training will take place at the Gdańsk University of Technology from 8 AM to 3 PM
Crediting type
- Warning Participation AssessmentBased on class engagement.
Accessibility level
- Warning Partially accessibleThe course is partially adapted to the needs of people with special needs; some elements may require additional support.
Course location
- The Computer Lab IT Services Centre NE 346 is located on level 3 of Building B of the Faculty of Electronics, Telecommunications and Informatics (no. 42 on the Gdańsk Tech Campus (opens in a new window) map).
Building accessibility
- The building provides independent access to all rooms for wheelchair users.
- The building does not have tactile, high-contrast, or audio markings to assist people who are blind or visually impaired.
Parking
- Provider does not offers parking spaces for training participants. However, a person holding a parking card can obtain permission to enter the Gdańsk Tech campus and park in an available spot near the building. To obtain permission, please contact the course providers.
Accessible entrance
- The main entrance to the building is accessible for people with special needs. There is a ramp at the entrance and automatic doors.
Elevator location
- After entering the building, turn right to reach the elevator.
- The elevator is equipped with a mirror, buttons with raised markings, and voice announcements.
Accessible restroom
- An accessible restroom is located on the same level as the course room. After leaving the room, turn right.
Room equipment
- The room provides maneuvering space for wheelchair users.
- The room does not have a fixed induction loop, but a portable loop or FM system can be borrowed upon request. Participants should inform the training organizers in advance.
- The computer equipment and peripherals are not adapted for use by people with mobility or visual impairments.
Course materials availability
- Provider offers course materials in digital format. Tactile materials are not available.
- The classes are conducted in spoken Polish without translation into Polish Sign Language.
Course form
- The course takes the form of lectures and workshops and requires interaction with other participants.
© 2025. This work is available under a CC BY-NC-ND 4.0 license.
Project: "PGEDU+ Platform: Development of Adult Qualifications and Competencies" co-financed by the European Union from the European Social Fund Plus under the program European Funds for Social Development 2021 - 2027