Group work tools in office applications with Microsoft 365.
Keywords
About course
Training as part of the series: Groupwork Tools for Office Applications
This training introduces the basics of teamwork using Microsoft 365 tools.
Participants will explore key Microsoft 365 applications that support effective communication and team organization. The sessions cover Microsoft Teams (real-time communication and collaboration), Outlook (email and calendar management), Bookings (scheduling meetings), and Forms (creating surveys and forms).
Perfect for anyone who wants to better organize daily tasks, save time, and streamline information exchange within a team. A practical approach with clear examples and starter tips.
Learning outcomes
Understands the principles of work organization and communication in Microsoft 365 Knows the basic functions of Teams, Outlook, OneDrive, Forms, and Bookings Organizes work effectively, manages files, creates forms, configures bookings, and integrates tools into a coherent workflow Improves collaboration and ensures clear communication and well-organized shared resources
Who is it for?
Administrative staff Researchers and academic staff - Human resources managersHR
Professionals (2) - Doctoral candidatesPhD students
(1) (2)
Sample career paths
- Office AnalystIntegration of data from various sources in the M365 environment. Using Forms and OneDrive to collect and process information.
- Administrative employeeStandardization of document and request workflows. Electronic information management and remote collaboration. Implementation of Microsoft 365 tools in the workplace.
- Citizen DeveloperOptimization of office processes without the need for programming.
Benefits
Great support in daily work. Better use of MS Office services organize work with email, calendar, and tasks in Outlook; manage files in OneDrive and share them with access control
Program
Training Agenda
🕘 09:00 – 09:20 | Training Opening
- Welcome to participants
- Presentation of the training program and objectives
- Introduction to the Microsoft 365 ecosystem
🕘 09:20 – 10:20 | Outlook Mail and Automation
- Organizing the inbox
- Inbox organization
- Shared inboxes and automation rules
- Flags, categories, reminders
- Practical exercises: creating rules, organizing your inbox
Technical break 10:20 – 10:30
🕥 10:30 – 11:30 | OneDrive - storage and sharing
•File storage and organization
•Document sharing
•Computer synchronization
• Exercise: Sharing a file with access restrictions
Technical break 11:30 – 11:40
🕘 11:40 – 12:25 | Microsoft Forms
• Creating forms and quizzes
• Common errors and pitfalls
• Analyzing results and exporting to Excel
• Scenarios: student survey, registration form
• Exercises: creating a teaching quiz
🍽 Lunch break 12:25 – 12:45
🕘12:45 – 14:15 | Microsoft Bookings - Reservations and Automation
• Creating a booking page
• Calendar and resource integration
• Personal and general bookings
• Automatic notifications and reminders
• Scenarios: consultations, recruitment, research
🕘 14:15 – 15:00 | Microsoft 365 tool integration
• Combining Bookings + Teams + Forms
• Automating university processes
• Best practices in data management and security
• Mini-workshop: Creating a complete online consultation process
Conclusion of the training
• Summary of knowledge
• Q&A session
• Evaluation survey
• Information about additional materials and support
Instructors
Maksymilian Kochanowski
Rules and organization
Recruitment requirements
Error Adults aged 18-64
Rules
Warning Any changes to the class schedule will be sent to the provided email address. Warning In case of technical issues, contact the support team via the dedicated support page. Warning The training will take place at Gdańsk University of Technology from 9:00 AM to 3:00 PM.
Crediting type
- Warning Participation AssessmentBased on class engagement.
Accessibility level
- Warning Partially accessibleThe course is partially adapted to the needs of people with special needs; some elements may require additional support.
Course location
- The Computer Lab IT Services Centre NE 346 is located on level 3 of Building B of the Faculty of Electronics, Telecommunications and Informatics (no. 42 on the Gdańsk Tech Campus (opens in a new window) map).
Building accessibility
- The building provides independent access to all rooms for wheelchair users.
- The building does not have tactile, high-contrast, or audio markings to assist people who are blind or visually impaired.
Parking
- Provider does not offers parking spaces for training participants. However, a person holding a parking card can obtain permission to enter the Gdańsk Tech campus and park in an available spot near the building. To obtain permission, please contact the course providers.
Accessible entrance
- The main entrance to the building is accessible for people with special needs. There is a ramp at the entrance and automatic doors.
Elevator location
- After entering the building, turn right to reach the elevator.
- The elevator is equipped with a mirror, buttons with raised markings, and voice announcements.
Accessible restroom
- An accessible restroom is located on the same level as the course room. After leaving the room, turn right.
Room equipment
- The room provides maneuvering space for wheelchair users.
- The room does not have a fixed induction loop, but a portable loop or FM system can be borrowed upon request. Participants should inform the training organizers in advance.
- The computer equipment and peripherals are not adapted for use by people with mobility or visual impairments.
Course materials availability
- Provider offers course materials in digital format. Tactile materials are not available.
- The classes are conducted in spoken Polish without translation into Polish Sign Language.
Course form
- The course takes the form of lectures and workshops and requires interaction with other participants.
© 2025. This work is available under a CC BY-NC-ND 4.0 license.
Project: "PGEDU+ Platform: Development of Adult Qualifications and Competencies" co-financed by the European Union from the European Social Fund Plus under the program European Funds for Social Development 2021 - 2027